Benefits of Participation
By increasing participation in the REALpac Energy Benchmarking Survey and broadening the scope of the data collected to now include water use data, REALpac aims to fill existing knowledge gaps and deepen the level of analysis in future reports to provide an even more valuable resource for the industry.
By participating in surveys year-over-year and having their buildings included in the resulting reports, building owners and managers will have more useful information and tools to:
- track energy & water use and building performance over time,
- pinpoint where energy & water is being wasted within their facilities and where adjustments can be made to reduce excess energy & water use,
- use trends in building energy & water performance to make more informed asset management decisions,
- use trends and comparisons to inform and guide capital budgeting programs,
- develop more focused training programs for building operations professionals,
- develop employee incentives and compensation programs which incorporate the proven energy & water performance of a building or portfolio, and
- prioritize future initiatives to be taken with respect to energy & water use reduction targets and initiatives.
2016 Energy Benchmarking Survey
The 2016 Survey (collecting building energy use data for the 2015 calendar year, plus previous years) will be open and the Database active and accepting submissions starting mid-April 2016. The final date that building data will be accepted is June 30th, 2016.
2016 Water Benchmarking Survey
The 2016 Survey (collecting building energy use data for the 2015 calendar year, plus ALL previous years) will be open and the Database active and accepting submissions starting mid-April 2016. The final date that building data will be accepted for water use has not been determined. Now, users are able to log-in to the Energy & Water Database and enter their building water use data and have both actual water use metrics and normalized water use metrics calculated. The water portion of the tool is fully operational and we encourage our members to input previous years' (any year from 2009 - 2015) data in to the system.
Survey Data Review
REALpac will be undertaking a rigorous review of the data as has been done in the past to prepare for year-over-year trends reporting, therefore, users must be mindful of the accuracy and appropriateness of the data inputs.
There are three simple steps to follow to participate:
- Download the Database Input Guidelines and review the document (plus any related documents/technical bulletins) before starting to enter building energy use data into the Database.
- Collect building energy use data, following the Guidelines, and enter this data into the Database.
- Once data has been entered for each individual building, review data for accuracy and completeness. Data can be entered, edited, and/or corrected while the Survey is open. After the submission deadline, no further edits or changes can be made unless requested or coordinated with REALpac.
* Data collection and entry into the Database can be done either by building owners or managers directly, or through a building’s energy consultants on behalf of the building owners/managers.
* Once the Survey is closed (after the submission deadline) REALpac may contact users if there are further questions, errors, or omissions in the building data. Following contact from REALpac, users should make all attempts to correct/complete building data entries. If this is not done, REALpac will not include incorrect or incomplete buildings in its analysis or reporting and retains the right to delete the building data in its entirety.
* All data review and analysis will be managed internally and REALpac will ensure the confidentiality of individual building information, which will not be sold or shared with any parties outside of REALpac.
*ENTRY OF DATA INTO THE REALpac ENERGY BENCHMARKING DATABASE WILL CONSTITUTE AN IMPLIED AGREEMENT BETWEEN REALpac AND THE USER WHO THUS CONSENTS TO THE COLLECTION AND USE OF THE ENTERED DATA BY REALpac, ON THE TERMS SET OUT HEREIN.
Change Requests for Database Entry Adjustments or Corrections
REALpac understands the need to allow changes to previously entered data within its Energy & Water Normalization Database. This could be data entered for 2009, 2010, or any other year not currently under review. REALpac has developed a process through which users may request changes to their previously submitted building data.
The Change Request process (including the Change Request Worksheet and supporting documents) outlines the change desired, why or how the error occurred, and will include verification that the proposed change is accurate, complete and aligned with the most recent version of the REALpac Energy & Water Database Input Guidelines. The Worksheet requires signatures of both an engineer/third-party energy expert and landlord representative for the building requesting the change.
This process is in alignment with the objective of ensuring the Database contains a representative data set that is as clean, accurate, and robust as possible, promotes the growth of the data set, supports the industry in providing an energy monitoring tool, avoids any tendencies to propagate errors year-over-year, and helps keep users engaged.
Reference documents required to be used in this process include:
REALpac Energy Database Input Guidelines (most updated version)
REALpac Energy Benchmarking Program Data Verification Procedure
Change Request Process Outline
Change Request Worksheet
Once the reference documents have been reviewed and the necessary forms/documents have been completed, users are required to pay a fee before being granted access to the Database to make the proposed changes. A per-building fee of $50 plus HST will apply to all Change Requests for 2009 data, until further notice. For 2010 data and moving forward, a per-building fee of $100 plus HST will apply to all Change Requests.
To pay the fee to change 2009 data, please visit our online store and complete the necessary steps to complete the payment process.
To pay the fee to change 2010 or later data, please visit our online store and complete the necessary steps to complete the payment process.
Protecting Privacy/Accessing Building Information after Ownership Transfer
REALpac understands the need to protect the privacy of landlord information entered into our Energy Normalization Database. Property owners may sell properties that have previously entered energy use data into the Database and may wish to protect that information from being shared with the current/future owner or property manager. Alternatively, landlords may buy properties that have previously entered energy use data into the Database and may wish to request that information to be accessible to them moving forward. REALpac has developed policies to guide users and landlords as to how these two scenarios will be handled, either to protect or to grant access to previously submitted building data.
This policy is in alignment with REALpac's objective of ensuring the privacy of all property information, unless consent is given to access such data. In addition, this policy promotes the growth of the data set, while continuing to ensure the representative data set is as clean, accurate, and robust as possible.
Reference documents required to be used in this process include:
Ownership Transfer Process Outline
Ownership Transfer Request Form for Accessing Building Information
Questions regarding the Change Request process, the Ownership Transfer process, required documentation, and/or adjusting building data entries should be directed to Julia St. Michael, Director, Research & Sustainability, 416.642.2700 x237.